ICA Sg allows 42 postnatal days to finalize the passport and PR application for baby. First thing that I did for my baby was register his birth at the hospital. Having a name and birth certificate number would be much better than to be called "son of" in subsequent transactions.
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As mother and child needed rest, we would normally be unable to proceed to register our baby at the Malaysian embassy. To add to the problem, our baby had to be hospitalized for jaundice and that took away 4 days.
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There are several good blogs sharing very useful information pertaining to going about registering for Malaysian birth cert (aka Borang W) and later, baby's passport.
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Birth registration procedure is also explained thoroughly by the embassy website.
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First visit
Today, I'm going alone to check out the procedure before subjecting mother and child to the waiting line at the embassy. What I hope to accomplish is to get the application form (or Borang D), then fill out the particulars, and ask the relevant officers what to expect the next day. The embassy is located at Jervois Rd. To travel from green line, I would disembark at Redhill MRT, then take bus #32. At the 5th stop, disembark and travel by foot to the embassy building (as shown in Fig).
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Get to Malaysia embassy by bus. Dotted line is bus route while the solid line is by foot. The embassy is starred. Alternatively, I tried walking to the embassy from Tiong Bahru Plaza and it took me less than 15 min to reach. |
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Reached the embassy at 11.30am. I went to the security booth and asked the officers where to get Borang D. He directed me to the consular office. I swapped my driving license for a security pass. Inside the building, there will be a staff manning a desk who will assist applicants to fill and submit a complete form. I asked for a Borang D. On an attached slip will state what are required during submission. I asked for the best time to reach the embassy. He said, babies will have priority and there will not be a queue, hence come at a convenient time.
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This is the front page of Borang D with instruction on how to fill the form and also what to bring along for birth cert (aka Borang W) application. |
There seems to be a minor change to section C of the form. Instead of filling in children's particular, you are supposed to fill in particular of either one parent.
Note that those blanks that is not applicable, just fill in "Tiada".
Second visit
Once I have filled in the particulars in borang D, and I have prepared the photostat documents (and clipping along with originals), passport photos of baby (
2 pieces with white background), one each of parents' passport photo, I proceeded to Malaysia embassy again.
For submission of borang D, baby, mummy and daddy have to be there. Once at the embassy, proceed to the consular office and meet the person who passed you the borang D. There are two staffs who are really friendly and extremely helpful. They will be able to help you if you have all the needed documents.
Baby will have to get his/her thumbprints stamped on the borang D. Then, all the necessary photostat documents need to be clipped together (
this will be done by the staff there). Next, you will have to leave your Malaysian ICs (
both parents) and baby's birth cert behind for processing. The officer at the counter will ask for payment (
it was less than SGD 12 for me), and then provide a chit stating that two ICs and a birth cert are withheld for processing (there will be a collection date stated on the chit). The officer will ask parents to register with the embassy office at
Official website of high commission of Malaysia, Singapore website and then print the submitted form during the next visit to collect the baby cert (
a new step because for our previous application, we didn't do this).
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Go to the Official site of High Comm Malaysia, Singapore and click on the "e-consular" tab. Proceed to filling the online form. When you are done, print out the submission and remember to bring them (both daddy and mummy) along during birth cert collection. |
Next, proceed to the passport/immigration section and move to counter 10 (
you will have to queue). When you are at the counter, ask for the form to apply for baby passport. The officer will ask for the photostat of ICs, passports (
there is a photostat machine if you don't have copy of these documents), and baby's passport size photos (
two pieces) and he/she will ask to see the baby (
for verification). Allow the officer to verify the baby's photo with the baby. Once done, the officer will provide a chit with the queue number and further instruction on what to bring along on the next visit (
which is the day you collect the birth cert or Borang W). Baby will not need to come on next visit if the photo has been verified by the officer that day.
All in all, you will have a chit for collecting birth cert (
Borang W) and a chit (
with queue number for proceeding with baby's passport application once you have the Borang W). Note that photostat machine and photo taking booth are available in the embassy. The only thing you have to prepare prior to visit embassy would be the baby's passport photo (
it would be challenging to get your baby to open his/her eyes while looking straight to the camera).
Third visit
It took about less than a week to collect the birth cert (
Borang W). I went to the consular office (
baby and mummy stayed at home), and proceeded to collect the birth cert. Then I headed directly to counter 10 of the passport application section. I showed the chit and the officer took the corresponding folder (
with the queue number printed on the folder) and asked for the necessary documents (
photostat and original), e.g. parents' M'sia ICs, SPR ICs, passports (
if not provided earlier), and baby's borang W. Once these documents are tallied and clipped together, another chit with queue number will be given. Wait for the queue number and proceed to the counter for passport application. The officer will ask for the payment (
SGD 42) and then pass you a chit informing the collection date/time for the passport (
it will be at 2.30 pm onwards).
Fourth visit (
if you were late in sending the application form like I did, i.e. around 11 am, then you will have to return the next day)
Last visit, I came early around 2.15 pm and waited at the embassy compound. The door opens at 2.30 pm. An officer there said that he will call us by the Q number (
the one that I got from the security booth before entering the embassy compound). The chit with the number is for referring to the folder/passport application.
After the call and later queuing to get to the counter, the officer at the counter will pass the passport to me and ask me to verify the details. I looked at the name (
okay), the birth date (
okay), sex (
okay), height (
okay), and the last one was "identification number" which I was not familiar with. The officer said the number is the same as birth cert's number. I proceeded to tally that number with Borang W (
okay). Done and signed the form for acknowledgement.
Last, re-check all the original documents and make sure I have retrieve all of them (
especially considering that I'm holding my wife's and kid's documents and hence making a bulk of them. Having a folder to keep all these is helpful).
Phew (a
sigh of relieve), everything is done at Malaysia embassy. Next stop, ICA near Lavender MRT station.
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