ICA Sg allows 42 postnatal days to finalize the passport and PR application for baby. First thing that I did for my baby was register his birth at the hospital. Having a name and birth certificate number would be much better than to be called "son of" in subsequent transactions.
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As mother and child needed rest, we would normally be unable to proceed to register our baby at the Malaysian embassy. To add to the problem, our baby had to be hospitalized for jaundice and that took away 4 days.
-
There are several good blogs sharing very useful information pertaining to going about registering for Malaysian birth cert (aka Borang W) and later, baby's passport.
-
Birth registration procedure is also explained thoroughly by the embassy website.
-
First visit
Today, I'm going alone to check out the procedure before subjecting mother and child to the waiting line at the embassy. What I hope to accomplish is to get the application form (or Borang D), then fill out the particulars, and ask the relevant officers what to expect the next day. The embassy is located at Jervois Rd. To travel from green line, I would disembark at Redhill MRT, then take bus #32. At the 5th stop, disembark and travel by foot to the embassy building (as shown in Fig).
-
Reached the embassy at 11.30am. I went to the security booth and asked the officers where to get Borang D. He directed me to the consular office. I swapped my driving license for a security pass. Inside the building, there will be a staff manning a desk who will assist applicants to fill and submit a complete form. I asked for a Borang D. On an attached slip will state what are required during submission. I asked for the best time to reach the embassy. He said, babies will have priority and there will not be a queue, hence come at a convenient time.
There seems to be a minor change to section C of the form. Instead of filling in children's particular, you are supposed to fill in particular of either one parent.
Note that those blanks that is not applicable, just fill in "Tiada".
Second visit
Once I have filled in the particulars in borang D, and I have prepared the photostat documents (and clipping along with originals), passport photos of baby (2 pieces with white background), one each of parents' passport photo, I proceeded to Malaysia embassy again.
For submission of borang D, baby, mummy and daddy have to be there. Once at the embassy, proceed to the consular office and meet the person who passed you the borang D. There are two staffs who are really friendly and extremely helpful. They will be able to help you if you have all the needed documents.
Baby will have to get his/her thumbprints stamped on the borang D. Then, all the necessary photostat documents need to be clipped together (this will be done by the staff there). Next, you will have to leave your Malaysian ICs (both parents) and baby's birth cert behind for processing. The officer at the counter will ask for payment (it was less than SGD 12 for me), and then provide a chit stating that two ICs and a birth cert are withheld for processing (there will be a collection date stated on the chit). The officer will ask parents to register with the embassy office at Official website of high commission of Malaysia, Singapore website and then print the submitted form during the next visit to collect the baby cert (a new step because for our previous application, we didn't do this).
Next, proceed to the passport/immigration section and move to counter 10 (you will have to queue). When you are at the counter, ask for the form to apply for baby passport. The officer will ask for the photostat of ICs, passports (there is a photostat machine if you don't have copy of these documents), and baby's passport size photos (two pieces) and he/she will ask to see the baby (for verification). Allow the officer to verify the baby's photo with the baby. Once done, the officer will provide a chit with the queue number and further instruction on what to bring along on the next visit (which is the day you collect the birth cert or Borang W). Baby will not need to come on next visit if the photo has been verified by the officer that day.
All in all, you will have a chit for collecting birth cert (Borang W) and a chit (with queue number for proceeding with baby's passport application once you have the Borang W). Note that photostat machine and photo taking booth are available in the embassy. The only thing you have to prepare prior to visit embassy would be the baby's passport photo (it would be challenging to get your baby to open his/her eyes while looking straight to the camera).
Third visit
It took about less than a week to collect the birth cert (Borang W). I went to the consular office (baby and mummy stayed at home), and proceeded to collect the birth cert. Then I headed directly to counter 10 of the passport application section. I showed the chit and the officer took the corresponding folder (with the queue number printed on the folder) and asked for the necessary documents (photostat and original), e.g. parents' M'sia ICs, SPR ICs, passports (if not provided earlier), and baby's borang W. Once these documents are tallied and clipped together, another chit with queue number will be given. Wait for the queue number and proceed to the counter for passport application. The officer will ask for the payment (SGD 42) and then pass you a chit informing the collection date/time for the passport (it will be at 2.30 pm onwards).
Fourth visit (if you were late in sending the application form like I did, i.e. around 11 am, then you will have to return the next day)
Last visit, I came early around 2.15 pm and waited at the embassy compound. The door opens at 2.30 pm. An officer there said that he will call us by the Q number (the one that I got from the security booth before entering the embassy compound). The chit with the number is for referring to the folder/passport application.
After the call and later queuing to get to the counter, the officer at the counter will pass the passport to me and ask me to verify the details. I looked at the name (okay), the birth date (okay), sex (okay), height (okay), and the last one was "identification number" which I was not familiar with. The officer said the number is the same as birth cert's number. I proceeded to tally that number with Borang W (okay). Done and signed the form for acknowledgement.
Last, re-check all the original documents and make sure I have retrieve all of them (especially considering that I'm holding my wife's and kid's documents and hence making a bulk of them. Having a folder to keep all these is helpful).
Phew (a sigh of relieve), everything is done at Malaysia embassy. Next stop, ICA near Lavender MRT station.
Related blogs
-
As mother and child needed rest, we would normally be unable to proceed to register our baby at the Malaysian embassy. To add to the problem, our baby had to be hospitalized for jaundice and that took away 4 days.
-
There are several good blogs sharing very useful information pertaining to going about registering for Malaysian birth cert (aka Borang W) and later, baby's passport.
-
Birth registration procedure is also explained thoroughly by the embassy website.
-
First visit
Today, I'm going alone to check out the procedure before subjecting mother and child to the waiting line at the embassy. What I hope to accomplish is to get the application form (or Borang D), then fill out the particulars, and ask the relevant officers what to expect the next day. The embassy is located at Jervois Rd. To travel from green line, I would disembark at Redhill MRT, then take bus #32. At the 5th stop, disembark and travel by foot to the embassy building (as shown in Fig).
 |
| Get to Malaysia embassy by bus. Dotted line is bus route while the solid line is by foot. The embassy is starred. Alternatively, I tried walking to the embassy from Tiong Bahru Plaza and it took me less than 15 min to reach. |
-
Reached the embassy at 11.30am. I went to the security booth and asked the officers where to get Borang D. He directed me to the consular office. I swapped my driving license for a security pass. Inside the building, there will be a staff manning a desk who will assist applicants to fill and submit a complete form. I asked for a Borang D. On an attached slip will state what are required during submission. I asked for the best time to reach the embassy. He said, babies will have priority and there will not be a queue, hence come at a convenient time.
 |
| This is the front page of Borang D with instruction on how to fill the form and also what to bring along for birth cert (aka Borang W) application. |
There seems to be a minor change to section C of the form. Instead of filling in children's particular, you are supposed to fill in particular of either one parent.
Note that those blanks that is not applicable, just fill in "Tiada".
Second visit
Once I have filled in the particulars in borang D, and I have prepared the photostat documents (and clipping along with originals), passport photos of baby (2 pieces with white background), one each of parents' passport photo, I proceeded to Malaysia embassy again.
For submission of borang D, baby, mummy and daddy have to be there. Once at the embassy, proceed to the consular office and meet the person who passed you the borang D. There are two staffs who are really friendly and extremely helpful. They will be able to help you if you have all the needed documents.
Baby will have to get his/her thumbprints stamped on the borang D. Then, all the necessary photostat documents need to be clipped together (this will be done by the staff there). Next, you will have to leave your Malaysian ICs (both parents) and baby's birth cert behind for processing. The officer at the counter will ask for payment (it was less than SGD 12 for me), and then provide a chit stating that two ICs and a birth cert are withheld for processing (there will be a collection date stated on the chit). The officer will ask parents to register with the embassy office at Official website of high commission of Malaysia, Singapore website and then print the submitted form during the next visit to collect the baby cert (a new step because for our previous application, we didn't do this).
 |
| Go to the Official site of High Comm Malaysia, Singapore and click on the "e-consular" tab. Proceed to filling the online form. When you are done, print out the submission and remember to bring them (both daddy and mummy) along during birth cert collection. |
Next, proceed to the passport/immigration section and move to counter 10 (you will have to queue). When you are at the counter, ask for the form to apply for baby passport. The officer will ask for the photostat of ICs, passports (there is a photostat machine if you don't have copy of these documents), and baby's passport size photos (two pieces) and he/she will ask to see the baby (for verification). Allow the officer to verify the baby's photo with the baby. Once done, the officer will provide a chit with the queue number and further instruction on what to bring along on the next visit (which is the day you collect the birth cert or Borang W). Baby will not need to come on next visit if the photo has been verified by the officer that day.
All in all, you will have a chit for collecting birth cert (Borang W) and a chit (with queue number for proceeding with baby's passport application once you have the Borang W). Note that photostat machine and photo taking booth are available in the embassy. The only thing you have to prepare prior to visit embassy would be the baby's passport photo (it would be challenging to get your baby to open his/her eyes while looking straight to the camera).
Third visit
It took about less than a week to collect the birth cert (Borang W). I went to the consular office (baby and mummy stayed at home), and proceeded to collect the birth cert. Then I headed directly to counter 10 of the passport application section. I showed the chit and the officer took the corresponding folder (with the queue number printed on the folder) and asked for the necessary documents (photostat and original), e.g. parents' M'sia ICs, SPR ICs, passports (if not provided earlier), and baby's borang W. Once these documents are tallied and clipped together, another chit with queue number will be given. Wait for the queue number and proceed to the counter for passport application. The officer will ask for the payment (SGD 42) and then pass you a chit informing the collection date/time for the passport (it will be at 2.30 pm onwards).
Fourth visit (if you were late in sending the application form like I did, i.e. around 11 am, then you will have to return the next day)
Last visit, I came early around 2.15 pm and waited at the embassy compound. The door opens at 2.30 pm. An officer there said that he will call us by the Q number (the one that I got from the security booth before entering the embassy compound). The chit with the number is for referring to the folder/passport application.
After the call and later queuing to get to the counter, the officer at the counter will pass the passport to me and ask me to verify the details. I looked at the name (okay), the birth date (okay), sex (okay), height (okay), and the last one was "identification number" which I was not familiar with. The officer said the number is the same as birth cert's number. I proceeded to tally that number with Borang W (okay). Done and signed the form for acknowledgement.
Last, re-check all the original documents and make sure I have retrieve all of them (especially considering that I'm holding my wife's and kid's documents and hence making a bulk of them. Having a folder to keep all these is helpful).
Phew (a sigh of relieve), everything is done at Malaysia embassy. Next stop, ICA near Lavender MRT station.
Related blogs
Hi, I am currently awaiting to collect my daughter's Borang W.
ReplyDelete"Proceed to filling the online form. When you are done, print out the submission and remember to bring them (both daddy and mummy)"
- by print out the submission, do you mean the page when one clicks [View] with all the particulars filled in? The photo won't appear?
Hi ct, the photo should appear on final printout. Now that I revisited the page e-Consular, it is different from when I did my submission. You should be filling in the "Registration of Malaysians Abroad" form. When you have filled in the required field, including uploading your photo, you will be able to print the final completed form with photo attached.
DeleteAlso, check if the uploaded photo follows the requirement, e.g. in jpg, jpeg, or png format and most important of all..... should be equal or less than 200 kb.
DeleteThanks for your response! I just got it done. I did all that but didn't know which 'page' to print - despite saving and submitting several times. Then on one occasion when I clicked 'Update', scrolled to the bottom, and finally saw the "View and Print" button. Interesting that they have completely left that out from any of the main pages.
DeleteCould you get the borang D before baby is born?
ReplyDeleteHi. I think you can get the borang D before baby is born. Cheers.
DeleteHi. I think you can get the borang D before baby is born. Cheers.
DeleteHi guys, do you know where to take passport photo for baby. I heard some news that people get some contact about a photoshop near the high commission which is pro in taking baby photo for Malaysia embassy
ReplyDeleteApology for late response. I guess you have figured out. For those who have the same question, I did my baby photo DIY by selectin the best photo and then photoshop it with white background. As baby tend to move while taking pics, it is acceptable that parents try taking their babies photos gazillion time and then select the best, where the baby look in front and not blinking or crying/laughing.
DeleteHere is how I produced my baby passport pic with GIMP for printing. Refer to https://my2ks.wordpress.com/2016/08/22/how-to-edit-baby-passport-photo-with-gimp/
DeleteHi sein
ReplyDeleteQuestion on the Singapore birth cert. The lady at the hospital said that I can choose not laminate the Singapore birth cert because apparently some embassies want to check the actual paper document (i.e. without the laminate).
Was your child's Singapore birth cert laminated? Was the Malaysian embassy ok with it?
Ben
Hi, both my kids' birthcerts are laminated. So far there isn't any problem. I also laminated their other important documents.
DeleteHi, I want to know how many days in total for you to settle all this Borang W/Borang D with Malaysia Embassy?
ReplyDeleteHi Florence, it was within 3 days for me to get the Borang W and passport :)
DeleteHi, my baby is not born yet. However I am searching on things related to this and I am still confused. I am currently a EP holder in Singapore. I am planning to give birth to baby in Malaysia. Will you be able to tell me what I need to do in order to get a dependent pass for the baby? Will it be like what you did but by registering my baby passport in Malaysia first then only proceed to apply for dependent pass in Singapore? According to the MOM website, i need to ask my employer to apply for me is that right? Or can I apply it by myself?
ReplyDeleteHi Rachel. You are right but you can't apply by yourself. Once your baby has a passport, you need to liaise with your HR to proceed with dependent pass application for your baby. Documents needed are passport, birth cert and passport photo. The rest (e.g. employmemt info/status) will be provided by your HR to Ministry of Manpower. Your baby's dependent pass will be linked to your EP. Ref: http://www.mom.gov.sg/passes-and-permits/dependants-pass
DeleteMy baby is not born yet either and a friend's comment send me into a flurry: I am a Malaysian holding Singapore PR. Giving birth in SG but wish to do confinement in Malaysia so now we have two problems: 1. We need to travel to Malaysia as soon as baby and I ate discharged but then we need to make time to make baby's passport. That's how I stumbled onto your blog. 2. Baby would be so young upon being discharged; can he/she be exposed to open air so soon? :(
ReplyDeleteAs for applying PR for baby, I suppose it can be done much later after 3 months confinement and when things are more settled down?
Do you he any advice or tips for me? :( Would really appreciate it!
Hi Lish, it will be more tiring for you than your baby. Baby will be fine, but mummies are more taxed. Let the dad get all the papers ready and on second visit, you can travel there by car/taxi (avoid any crowd like public transport). The procedure will be brief (priority given to you) and then baby and you can go back to rest again. For PR application, I think ICA require within 42 days to finalize that, so I am not sure what happens after 3 months (i.e. if it will be converted to ordinary PR application procedure rather than for newborns which is faster). You will need to ask ICA.
DeleteThank you for your reply. Appreciate your sharing on this!
DeleteHi Lish, I also planned to deliver in SG and have my postpartum recovery in KL. But I'm not too sure how long would we be staying in SG for all the document processing before going back to KL. Hope you can share with me your experience!!
DeleteHi.
ReplyDeleteIs there a photo shop at the high commission to help take photographs?
Hi Sudo. There is a photo booth for instant photograph. A friendly staff will be there to help you. They also have photostat machine if there is any need.
DeleteHi, when u got the baby birth cert ah malaysia embassy, did you get the mykid(baby IC) as well?
ReplyDeleteHi Jack, in 2014 NRD stopped mykid (not sure if they revived it now?); so for both my 2012 girl and 2015 boy, I didn't apply for mykid. I guess Borang w is already sufficient for most identification purposes in Malaysia. Would be great and helpfuk for others if you can update about mykid once you get any information. Congrats and bests!
DeleteYou will need the Borang W, birth cert, and go to JPN.
Deleteother supporting documents such as marriage cert to prove that both Parents are Malaysian and married may be required.
So bring everything.
Hye, just wanna ask..I have borang W and also another country birth cert(I was born in other country,my father is Malaysian)..so which should I use for official matter here in Malaysia? (I'm planning to try for gov job).thnx
ReplyDeleteHi. If you had used Borang W to apply for Malaysian NRIC (at 12 yo), then using both these documents will be sufficient. Bests.
DeleteThk u for usful info here... it save me alot of time... as im also go thru d same process of application.
ReplyDeleteHi KC Ong, you are welcome :)
DeleteHi, May I know when apply birth cert and passport for baby, we need bring baby to embassy? and both parents ned to appear or only father can do it?
ReplyDeleteHi David, once you have all the completed form and documents, mummy, baby and you should be there. However, I'm not sure if mummy must be there or not, unless you have valid reason for exempting mummy's presence (e.g. due to health reason etc.).
DeleteYou can ask the officer on your first visit to get the required form. Bests.
hi, I am PR and wish to born baby is Singapore KKH
ReplyDeletemeans, I can register the birth cert in the hospital and after processing day around 7 days I will get the birth cert ready at Malaysia Embassy, right?
after that, I will need to apply the passport in the Malaysia Embassy for passport application
May I know what form need to fill up in the application of passport?
and is it the form taken at Malaysia embassy and Malaysia immigration would be the same?
appreciate your kind reply
You need to take the form from the embassy (Malaysia High Comm) if you wish to apply for birth cert and passport.
DeleteHi. You are right, you need to apply via Borang D (for birth cert, aka borang W), then proceed to immigration counter to get the passport application form (should be the same form in immigration dept and embassy). The process is streamlined. So, don't worry, the staff there are helpful and you won't get lost in the process.
DeleteHi, I'm Malaysian but my husband is non-Malaysian. Can we still go thru the same procedure as mentioned?
ReplyDeleteIs the baby born in Singapore or Malaysia?
DeleteThe baby would most likely follow the father nationality. So i'm not sure if you can register your baby as Malaysian.
Yes you can provided child is not registered as Singaporean. Reference: http://www.kln.gov.my/web/sgp_singapore/birth_marriage_cert;
DeleteThe term "single mother" is misleading. Malaysian mother married to foreign spouse can register her baby as Malaysian (get borang W) under Article 15(2) of Federal constitution; this info was only provided here http://www.kln.gov.my/web/chn_hong-kong/birth_marriage_cert;
Anyway, best resource is with the embassy, ask and they will be able to provide help. Bests.
Here is info pertaining Article 15(2) for baby citizenship based on either one of parents (father or mother): http://www.jpn.gov.my/en/maklumat-warganegara/permohonan-taraf-kewarganegaraan-di-bawah-perkara-152-perlembagaan-persekutuan-anak-kepada-warganegara-yang-berumur-kurang-daripada-21-tahun/#1458556234189-4532436f-6f6c
DeleteThanks for all your response in this! You have been of great help!
DeleteHi, is the procedures still work? Seem like now the PR application go online and ICA no longer have exception for newborn walk in
ReplyDeleteHi zhi wen, the last I dealt with the process was Jan 2015. If I get any news about changes, I will update in this blog. Thanks.
DeleteHi, nice post.
ReplyDeleteMy wife is malaysian and I am singaporean, child will be born in singapore. I wanted to ask, if I would be able to get both citizenships(yes, I am aware that the child will have to renounce one later on).
Also would the procedure be the same?
Thanks
Hi gs. I have not gone through this. We hv a friend who did this using the same form and procedure, but it was done at Putrajaya instead of at the embassy. I'll update here when I get the detail.
DeleteHi gs, I have got more details from my friend. He did the application at Malaysian embassy in Singapore (not Putrajaya). The procedure is the same described here. However, after 1 yr 6 mo, he has yet to know the result of his application for his baby girl. Not sure what is holding up the Malaysian counterpart with this application. So, some suggested to deliver your baby in Malaysia, get the Borang W, then go to Singapore side to apply.
Deleteoh my goodness, that is a very long time.
Deletei have to deliver in singapore, no choice.
was planning to have the confinement in my wife's hometown. guess will have to run up for visa extension.
thanks for the help.